Office and Logistics Administrator

Staffing Agency is a leading national recruitment company. We are looking for  Office and Logistics Administrator  for our client located in  Auckland  to start Immediately. Permanent Position.

WORKING HOURS: Monday to Friday 8am to 5pm


ROLES & RESPONSIBILITIES:

• General office administration and reception duties including: Dealing with visitors, consumables ordering, couriers, control of service contracts, organization of functions / catering. Full back up for the dedicated logistics role from receipt of customer orders to ensuring that the goods are delivered.
  
  
• Organising the movement of specific goods to customers / Christchurch branch, including bulk tanker loads, trucks, couriers and ISO’s.
  
  
• Ensuring that all paperwork relating to customer orders is current and complete including documentation to go with the goods, updating the despatch register and entry into the accounting system
  
  
• Customer invoicing including levies, recharges, account queries and reconciliations, following up on unpaid accounts, processing of customer credit notes, and running monthly statements.
  
  
• Participate in site safety and environmental initiatives.
  
  
• Organisation of export orders including freight and documentation preparation.
  
  
• Provide back up and support to the accounts person as required.
  
  
• Any other reasonable requests made by management.
  
  

• Intermediate/ Advanced MS Office Suite.
  
  
• Ability to build rapport quickly and maintain key
  stakeholder relationship.
  
  
• Demonstrate high level of attention to detail, accuracy, confidentiality and integrity.
  
  
• Superior organisation, time management and problem-solving skills.
  
  
• Self-sufficient and resourceful to respond to evolving tasks and requirements.
  
  
• Quick Learner and able to take ownership of the position.
  
  
• Strong administrative and customer service skills.
  
  

• Certificate in Business Administration, or related discipline.
  
  
• Minimum 3+ years’ experience in an equivalent position within an office environment / administration experience.
  
  
• Experience in Cost Centre Accounting and Accounts Management using Corporate Accounting Systems.
  
  
• Knowledge of SharePoint, Navision.
  
  
• Experience in Manufacturing Process desirable.
  
  
• Experience with hazardous chemicals / dangerous goods preferred.
  
  

• Full time permanent job opportunity.
  
  
• Opportunity to learn and grow
  
  
• Friendly work environment.
  
  
• Immediate start